Making Tax Digital & Cloud Accounting

The following sets out the key information surrounding HMRC‘s Making Tax Digital (MTD) Plan.

What is MTD?

MTD is the biggest change in UK tax system for over 20 years. HMRC’s aim is to digitise tax administration in the UK so it becomes more effective, more efficient and easier for taxpayers to get their tax right. Many businesses and individuals already use online banking and platforms to pay bills or communicate with their customers or suppliers. Many are already using online accounting packages. Digitising the tax system is a natural progression of this.

Who is affected and when?

MTD is being rolled out in different phases, covering VAT, Income Tax and Corporation Tax.

MTD for VAT was introduced in 2019 and required all VAT registered businesses with a taxable turnover above the VAT threshold (£85,000) to comply with the new rules. VAT registered businesses with a taxable turnover below the VAT threshold were brought into the scheme from April 2022. HMRC state that ‘taxable turnover’ includes standard, reduced and zero-rated, but does not include exempt supplies or income outside the scope of VAT. MTD will also apply to businesses that operate the Flat Rate Scheme for VAT.

HMRC intends to roll out MTD for Income Tax from April 2024. This will apply to self-employed individuals and people with property income whose annual turnover is £10,000 or above. MTD for Corporation Tax will follow next but is unlikely to come into effect until after April 2026.

What are the key changes surrounding MTD for VAT?  

VAT registered businesses now have to keep and maintain their business records in a digital format. They also have to submit digital VAT records on a quarterly basis to HMRC using only MTD compatible software.

The current HMRC online VAT portal (which is not MTD compliant) will be deactivated from 1 November 2022, meaning VAT registered businesses will have to use the MTD VAT portal or risk receiving penalties from HMRC.

What are the key changes surrounding MTD for Income Tax?

Also known as ‘MTD ITSA’ the new income tax filing rules apply to those individuals with self-employed income or property turnover which is £10,000 or more. However, rather than submitting a tax return once a year (before the 31 January Self Assessment deadline), from April 2024 these individuals will be required to submit their income and expenses data on a quarterly basis to HMRC, along with an End of Period Statement and a Final Declaration which will need to be filed before 31 January after the end of the tax year. Individuals will only need to pay any income tax which is due once a year before the 31 January deadline. Individuals will also have to use MTD compatible software.

What will MTD for Corporation Tax involve?

So far HMRC have not released any information about future corporation tax filings, but it is likely to involve submitting CT returns using MTD compatible software on a regular basis.

What is ‘MTD compatible software’?     

This is accounting software which allows the digital (online) exchange of your data to and from HMRC’s system. This could also include spreadsheets as long as they are capable of transferring information to and from HMRC’s system digitally using an Application Programming Interface (API), also known as ‘Bridging Software’.

Are there any exemptions from MTD?

HMRC may grant exemptions to MTD on the grounds of age, disability, remoteness of location or for other reasons such as religious beliefs which prevent individuals or businesses from using computers.

What are the advantages of MTD?

As a result of transitioning to MTD, businesses and self-employed individuals will benefit from:

• having up to date financial records throughout the year, not just after the year-end when the final accounts are prepared;
• improved accuracy of their records as a result of making fewer errors by using MTD compatible software rather than relying on manual calculations;
• developing a better understanding of how the business is performing during the year, enabling them to make better, timelier decisions;
• implementing more proactive tax planning strategies to minimise future tax liabilities;
• having an improved cash flow position due to a better handle on debtors and creditors and knowing how much tax will need to be paid and when.

Cloud Accounting

At Sam Rogoff & Co, we put cloud accounting and technology at the forefront of your business, whether you are looking to grow or simply create efficiency in your finance function. This enables us to go above and beyond for your business and offer more than just pure compliance.

We understand that as a business owner, you want the latest information at your fingertips. By using cloud accounting and associated apps, we can work collaboratively with you to provide an insight behind the numbers, which enable you to become more reactive to changes as and when they occur.

We work predominantly with Xero as a certified Gold Partner, and we are also experienced in using QuickBooks Online, Sage Online Accounting, FreeAgent and many more.

By moving to a cloud accounting package you will be able to:

• Log in on your mobile or tablet, Mac or PC to access your finances at any time – no need to send a backup file of your accounts by email.
• Link your software to your bank account, to enable you to have a daily snapshot of your business and automate your bookkeeping processes.

We won’t just set you up on an accounting software package subscription and leave it there – we can discuss your needs and tailor a package to suit your business, so you won’t have to worry about your finance function.

We partner with a number of software providers and applications, which integrate seamlessly with your accounting package and carry out anything from a cashflow forecast for the future based on up-to-date figures, to comprehensive inventory management. Perhaps you are looking for financing options to assist with short term cash flow or looking at a challenger bank to reduce exchange rate losses – we would be able assist you.

Whether you are a contractor looking to send out a quote on a job, need a shiny new invoice template designed, or are starting up a new business and want to put a new system into place, we can assess your requirements and put a system in place that works for you.

We look not just at the bottom line, but at the business as a whole to provide a multi-dimensional accounting and advisory service.

We can help you to spend less time unpicking your finances and devote more quality time doing what you want to do, whether it be running the business or spending time away from the office.